Streamlining the HR Process with a Custom App

January 9, 2023

Managing employee records is one of the most tedious jobs for a Human Resource. So, it is important for any company to streamline the process.


All mobile apps don’t need to be designed for widespread use. Some mobile apps can be valuable tools for improving efficiency in the workplace. Both large enterprises and small businesses can benefit from an employee mobile app. However, it is not necessary to create a mobile app simply for the sake of doing so. You need to know all the parameters and aspects of mobile app development services to choose the best option for yourself. So without any further ado, let’s dive into the nitty-gritty of an HRM app. Here are some benefits of an employee mobile app for your business.

Table of Content 🧾

1. Develop an HR App
2. How To Make A Custom App & Streamline The HR Process
3. HRM App MVP Features
4. Monetization Model
5. Conclusion

Why You Need To Develop An HR App

HR is the department responsible for serving employees directly. If employees are satisfied, they will provide top-quality service to customers. We have reached that stage where everyone focuses on overall well-being, including addressing mental health concerns through platforms like Calm. 

Many employees are not invested in their current workplace and are willing to leave for another company, even if it means a pay cut. They all want to balance and enjoy their professional and personal life. HR departments need to work to retain talented individuals. By utilizing a mobile application, HR can streamline various functions and increase productivity. Mobile technology is a vital part of this effort.

How To Make A Custom App & Streamline The HR Process

Define And Solve A Problem

Before diving headfirst into developing an app for your employees, it’s important to ask yourself what problem the app will solve and how it will make the users’ lives easier. The app should provide clear and tangible benefits, meet most of the users’ needs, be reasonably priced, and ensure the security of their data. To better understand what your audience wants, consider conducting a survey. Your target audience may seek an app that is both secure and convenient and can boost their productivity. By keeping these needs in mind and addressing a specific problem, you’ll be well on your way to creating a successful HR mobile app that hits the mark.

Your app must offer something unique to stand out in a crowded market. It won’t be easy to attract users if it has the same features as your competitors. Once you have a clear idea of what your users want and need, it will be easier to develop innovative features that set your app apart.

Know Your Audience

If you want your app to be successful, it’s crucial to keep your target users in mind throughout the development process. To better understand your target audience, consider creating personas, or profiles, of your ideal users. These profiles should include details such as age, gender, hobbies, and preferences. This will help you to explore your app ideas and see how they align with your target market. It’s important to thoroughly understand your target audience, as it will greatly influence the development and pricing of your app.

It Must Represent Your Company’s Culture

It is important to clearly define your company culture, as it is a key factor that employees consider when working for an organization. Your company culture includes the values, beliefs, and behaviors that shape your organization. An employee mobile app can be used to promote and maintain your company culture by setting standards for communication and establishing a specific tone or atmosphere. For instance, if your company app is dull and unengaging, it may give employees the impression that your company culture is uninspiring. On the other hand, if the app is vibrant and engaging, it can help to create a positive company culture.

Seamless Access To All The Information

To ensure your app is precious to your employees, it’s important to include various valuable features. In today’s digital age, it’s unlikely that your employees will always carry a physical copy of your employee handbook. Instead, consider creating a mobile app that provides easy access to all relevant information and can be easily installed on employees’ phones. This will allow you to centralize all vital information in one place, making it easy for employees to access everything they need.

With a well-designed employee app, your staff can quickly access all the information they need about the company without sorting through countless emails. They can stay up-to-date on the latest company news by simply checking the app whenever they want. You can even include a directory listing of all employees, complete with their names, phone numbers, and email addresses, so other employees can easily find contact information when needed. And through push notifications, employees can stay informed about upcoming events. Perhaps most importantly, the best employee apps allow staff to access information about payroll, health plans, remaining leave, and other benefits, saving them time by eliminating the need to contact HR.

High Performance Is Paramount

Mobile app performance plays a significant role in determining an app’s reputation, rating, and revenue. According to a survey by Dimensional Research, 80% of app users will only try to use a problematic app three times or fewer. In comparison, 36% say they will have a lower opinion of an app with performance issues. Here are some tips for improving performance:

  • Compress and resize images: Large, heavy photos can slow down a mobile app. By compressing an idea, you can reduce its size without compromising quality, and by resizing images, you can prevent the app from using too much bandwidth.
  • Cut down on features: It’s tempting to pack as many features as possible into an app, but this can harm performance and the user experience. Instead, focus on the core features that are most important for your app and target audience.

Keep The Engagement In Mind

If you want your HR mobile app to be successful, it must help to foster stronger connections between employees and the HR department. One way to do this is by seeking direct feedback from employees through questionnaires and surveys. This can help you to get a better understanding of what your employees want and need. Additionally, by allowing employees to engage with various activities and models, you can encourage them to be more active and involved. You can identify areas where engagement may be lower by measuring employee engagement and working to improve it. All of these efforts can help to boost employee engagement and create a more connected and supportive work environment.

HRM App MVP Features

Several key features can be included in an HR mobile app to make it more effective and useful for employees and HR managers. These features may include:

Recruitment And Hiring: 

By automating hiring processes, HR can save time and increase efficiency by automatically selecting or screening applicants based on predefined criteria.


This is an essential part of the HR process, and an HRM system can help to calculate staffing tables, salaries, tax payments, paid time off, and sick leave, making this complex and time-consuming work much more manageable.

Employee Portal: 

An HRM app can help organize data such as employee records, positions, starting dates, salaries, insurance plans, and paid time off, making communicating and managing all this information more accessible.

Time Tracking

It’s important to track how much time employees spend on specific tasks, as this can be helpful for performance reviews and for understanding how well employees are meeting goals. Time tracking can also be useful for monitoring sick leave and paid time off.


An HRM system can help HR managers to schedule attendance or shifts, allowing for more efficient use of time. For example, scheduling performance reviews through the system can help employees and HR managers to organize their work better.

Data Management And Analysis

HR professionals often need to make decisions based on data analysis, and an HRM system can help to automate this process by collecting and analyzing data such as employee mood, performance, and progress. 

Additionally, push notifications can alert employees to changes, meetings, and other important information. These are just a few basic features that can be included in an HRM system. If your business has specific human resource monitoring needs, consider them during the HRM implementation process to ensure that you get exactly what you need.

Also Read: IT Staff Augmentation vs. Project based Consulting: What’s the Difference?

Monetization Model

App monetization refers to the various ways in which mobile app developers can make money from their apps. Some common monetization strategies include:

  • B2B (business-to-business) and pay-per-download sales models: In the B2B model, a mobile app is sold directly to a company and is often used when making apps for a specific customer. The pay-per-download model involves charging users before installing the app, with app stores taking a share of the profits.
  • Freemium Model: Freemium apps are free to download but may offer only basic functionality. Users can pay to unlock additional features or access proprietary content. For example, the Zoho People HR mobile app is free with a limited number of employee logins and profiles, but users must pay to unlock additional features and storage.
  • Partnerships: If a business uses an app that meets most of its needs but lacks certain functionality, it may be interested in seeing ads for complementary apps that offer those features. Partnerships between app developers can involve including advertisements for each other’s apps, potentially leading to more users for both apps.

How Ultroneous Can Be The Right Choice

At ultroNeous, we have a strong track record of implementing successful business automation projects. We have experience developing mobile apps and websites for Automate in diverse industries and have a customer-focused approach that aims to maximize value for our clients. We are open to discussing the best possible terms for cooperation and even offer free focus groups within our company to analyze the results of projects after reaching certain milestones. If you are interested in working with us, don’t hesitate to get in touch!


Jinesh Shah



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